Minutes of the First Meeting of Task Force for BIMSTEC Trans-power Exchange and Development Project
28th – 29th March 2006, Bangkok, Thailand
1
INTRODUCTION
The First Meeting of Task Force for BIMSTEC Trans-power Exchange and Development Project was convened in Bangkok, Thailand on 28th-29th March 2006. Participants included the Delegates from Bangladesh, Bhutan, India, Nepal, Sri Lanka, and Thailand. Delegate from Myanmar was not able to attend this Meeting.
2 WELCOME REMARKS
Dr. Kajornsak Hotrabhavananda, Chief Planning Officer, Electricity Generating
Authority of Thailand (EGAT), extended a warm welcome to all the delegates.

He pointed out that the implementation of the grid interconnection among BIMSTEC Member Countries would provide an opportunity to share the energy resources for the economic benefit of the region. The cooperation and active participation of the delegates from member Countries would enhance the success of this Task Force.He declared the opening of the Meeting.
3 ADOPTION OF THE AGENDA
The Agenda of the Meeting was adopted.
4
CONDUCT OF THE MEETING
Mr. Prutichai Chonglertvanichkul of Thailand informed the meeting that the Concept Paper of the BIMSTEC Trans-power Exchange and Development Project was presented and agreed upon during the Fifth Meeting of Energy Sector Committee of Experts/Officials. According to the concept paper, the task force would be formed to draft the Memorandum of Understanding (MOU) for the grid interconnection to be completed within one year and conduct the interconnection master plan study after that. The Fifth Meeting of Energy Sector Committee of Experts/Officials meeting assigned Thailand as the Coordinator of the task force and agreed to initiate the BIMSTEC Transpower Exchange and Development Project, starting with the preparation of Terms of Reference (TOR) for the Task Force and MOU for the Grid Interconnection to be signedamong the member countries.

Mr. Prutichai consulted the Meeting for the assignment of the Task Force chairman. TheMeeting concurred that Thailand would chair the Task Force at least until the completion of MOU drafting process. The Meeting also requested the member countries that the same nominees of the task force should attend all the meetings to ensure continuity of the work. Nepal and other member countries were requested to appoint two permanent members of the Task Force and one focal point for Energy Sector Activity.

The subsequent meetings of the Task Force would be hosted on a voluntary basis inalphabetical order. The Task Force meeting would be held at least twice a year. The delegate from Bangladesh was requested to consider the possibility to hold the next meeting.

5
DISCUSSION ON TOR AND WORK PLAN OF TASK FORCE
The draft TOR of the Task Force for BIMSTEC Trans-power Exchange and
Development Project was circulated to all delegates to review and discuss. The draft TOR was deliberated, reviewed and adopted. The TOR of the task force will be submitted to the Thailand Ministry of Foreign Affairs to be circulated to all member countries. EGAT will also inform the Ministry of Energy.

The Meeting also prepared the work plan of the task force for 2006.
6
DISCUSSION ON THE PREPARATION OF MOU FOR THE BIMSTEC GRID
INTERCONNECTION.
The initial draft MOU for grid interconnection was circulated to all delegates. The Meeting revised the initial draft MOU. The meeting agreed that all articles of the first draft of the MOU including the Institutional Arrangements would be brought forward for the consideration of concerned agencies of each respective member country and will be further discussed by the Task Force in the next meeting.

The first draft MOU was adopted by the Meeting.
7
OTHER MATTERS
The Meeting agreed on the tentative venues and dates of the subsequent meetings as follows:
  • The Second Meeting (Mid of July 2006) in Bangladesh
  • The Third Meeting (Mid of October 2006) in Bhutan
8
CLOSING REMARKS
 
Mr. Prutichai Chonglertvanichkul expressed his appreciation to all delegates for their participation in making this Meeting a success. He also mentioned that the future cooperation from all members is needed to achieve the goal of the Task Force.

He also thanked the Organizing Committee for their efforts to arrange and organize the Meeting successfully.

The First Meeting of Task Force for BIMSTEC Trans-power Exchange and Development Project was successfully conducted in the traditional spirit of collaboration. He then declared the Meeting closed.

9. ACKNOWLEDGEMENT
 
All the delegates expressed their sincerest appreciation to the Government and people of Thailand especially to Electricity Generating Authority of Thailand (EGAT) for the warm hospitality and the arrangement for the Meeting.

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